Why Choose Digital Asset Management Over File Storage Solutions?

Why Choose Digital Asset Management Over File Storage Solutions?

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I see what you’re going for Getty Images/iStockphoto

One of the many benefits of Lookatme™ is visual discovery. It changes the user experience; speeds up discover and helps build stronger and more compelling visual narratives.

#digitalasset #videos #pics #world #media #socialmedia #online #twitter #facebook #ticktock #linkedIn #snapchat #lookatme

Many organisations rely on popular solutions like Dropbox, Box, or Azure to store, manage and share basic files. However, these often fall short when it comes to managing critical digital assets.

Managing digital assets efficiently is no longer a luxury — it’s a necessity. This is where an advanced digital asset management system (DAM) such as Lookatme™ stands out, particularly if your organisation handles large volumes of digital assets. With advanced yet intuitive features, a DAM system can save time, reduce confusion, and streamline workflows among teams for significant productivity wins compared to traditional file storage.

So, how can digital asset management revolutionise your workflow? Let’s explore.

Enhanced Searchability: Finding What You Need, Fast

One of the biggest challenges with conventional file storage systems is locating the right file at the right time. Without functionalities such as advanced metadata and visual search, users must either memorise the file name and location, or manually comb through files to find the asset. It can be a frustrating and time-consuming process, especially as your asset library grows.

In contrast, Lookatme™’s digital asset management solution offers:

  • • Robust, intuitive search capabilities based on keywords, phrases, descriptions, tags, content creators, and even the date a file was created.
  • • Visual filtering based on asset type (photo, video, or documents such as Acrobat™, InDesign™) and orientation (horizontal or vertical).
  • • Searches that exclude people — a unique feature for organisations managing diverse content libraries.
  • • Multilingual search support, which is invaluable for global teams.

 

Using these features, searching for files becomes simple and intelligent with Lookatme™. Employees have a variety of options to quickly locate the assets they need, leading to more efficient workflows and better utilisation of your digital assets.

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The clue's in the name Getty Images/iStockphoto

If you put something in a box and put it with thousands of other boxes, of course it's going to be hard to find. Alternately take the Lookatme™ Digital Asset Management path, and curate experiences that deliver intuitive and more dynamic, granular visual discovery journeys, then images and video will have uses beyond what you can imagine today.

#digitalasset #videos #pics #world #media #socialmedia #online #twitter #facebook #ticktock #linkedIn #snapchat #lookatme

Collaboration Beyond Basic Sharing

Sure, you can share a Dropbox link — but what about tracking edits or approvals made to the asset after sharing? While file storage systems allow you to share links to folders or files, they offer limited control over who can access or modify them, much less track any changes made. With Lookatme™, you can:

  • Set role-based access control to ensure only authorised users can view or edit files
  • Track asset usage both inside and outside the platform
  • Use Teambox™, a proprietary collaborative tool, to comment, revise, approve, and share feedback on digital assets all within the same platform.

 

These robust sharing and collaboration features ensure teams work efficiently and securely, especially if an asset requires multiple levels of approval. As such, Lookatme™ is particularly useful for creative industries, marketing teams, and organisations managing large volumes of digital content.

Superior Security: Protect Your Assets

Data infringement and unauthorised access are growing concerns for all organisations, especially those that deal with sensitive information such as in healthcare, legal and finance. While traditional file storage systems offer basic security measures, the numerous reports of breaches and/or hacks affecting them highlight their vulnerabilities against more sophisticated attacks.

In contrast, a digital asset management system such as Lookatme™ has the capacity to address these issues, thanks to features such as:

  • Advanced firewall and encryption protection, along with role-based access management
  • Secure asset tracking to monitor file usage inside and outside the platform, reducing the risk of unauthorised access or data leaks.

 

With these robust security capabilities, Lookatme™’s DAM solution provides a level of protection that traditional file storage solutions simply cannot match, making it an ideal solution for industries where security is paramount.

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All smiles Getty Images/iStockphoto

A Lookatme™ DAM is a bit like a smartphone; once you’ve experienced it you can’t image your life without it. Unlike file management systems, Lookatme™ Digital Asset Management solutions tap into one of the best kept communication secrets; it takes a few to read a short file description, but it only takes 13 milliseconds to recognise the conte t of an image. Its why visual discover of images and videos works so effectively.

#digitalasset #videos #pics #world #media #socialmedia #online #twitter #facebook #ticktock #linkedIn #snapchat #lookatme

Value-for-Money Subscriptions

Free file storage plans and lower price points are some selling points of conventional file storage systems, but these alone are often not enough to meet modern storage needs. For context, the 2GB of storage offered by Dropbox’s free tier is barely enough for a single high-resolution video. An average 4K video file alone can go up to 100GB.

To complicate matters, these vendors also reserve the right to delete inactive accounts, which means you could lose important files. Even their premium plans may lack essential features such as advanced search or collaboration tools.

In comparison, a Lookatme™ Starter subscription includes solutions tailored to your organisation’s needs, including:

  • Advanced metadata search and administration tools
  • Automatic derivative creation
  • Teambox™ collaboration.

 

All of this is available for less than what you would pay for many file storage platforms’ professional packages, providing better digital asset management storage value for your investment. Remember, investing in a DAM system isn’t just about storage — it’s about maximising the value of your digital assets.

Seamless Integration: Improving Existing Systems

What if your organisation is already heavily invested in a file storage system such as Dropbox or Box? Switching to a new platform might seem daunting. Fortunately, Lookatme™ offers seamless integration with existing systems.

This means you can continue using the tools your team is familiar with while benefiting from the advanced features of Lookatme™, such as AI tagging and robust search capabilities. With less of a learning curve to overcome, this ensures a smoother transition and simplifies adoption, enabling your teams to reap the benefits of Lookatme™ in a shorter timeframe.

Transform How You Manage Digital Assets with Lookatme™

While file storage solutions may suffice for basic digital storage needs, they often fall short in meeting the demands of modern businesses that rely on large, oft-refreshed collections of digital assets for marketing, content creation, and collaboration. A robust digital asset management system such as Lookatme™ not only addresses these gaps but also enhances productivity, security, and cost efficiency.

Want to experience the difference first-hand? Book a free online demonstration today and discover how Lookatme™ can transform your approach to secure digital asset storage and management!